Caliq Support Centre

Budgets

You can setup Automatic Budget Generation per NL Code or you can use the budget screen to Copy/Spread or enter the budgets manually. 

Setting Auto Budget Generation against certain NL Headings if required

Search and select NL Heading

F5 edit

Tick the option “Automatic Budget Generation”

F9 Budget Rules

You then have the options of

Fixed Budget Amount

F5 Edit

Enter the Budget Amount

Then select if you want to 

Copy to each period and Increase by a %

Or

Spread the total budget figure over the year

F12 Apply Changes

Last Years Actual Data

F5 Edit

Enter the Budget Amount

Then select if you want to 

Copy Period Totals

Or

Spread the Total Over Year and you then have the options to enter a % Increate and Incremental per period or Step Increate during period.

F12 Apply Changes

Adding a New Budget

Finance Desk – NL

F9 Nominal Structure

F6 Budgets Forecasts

F6 New Budget

Select the Year to create the Budget for

Enter the Version Number as you can create multiple budgets per year.

You can copy an existing budget from a previous year if you have one.

F5 Create Budget

The following popup appears.

Select OK

You will then be taken into the Edit Budget/Forecast screen.

Select the Budget/Year/Version number that you want to edit.

The Budget Status will remain as Provisional until you Implement the Budget.

There are filters for Accounts that can be selected 

You can select Comparison values to be shown on the screen.  Actual, Budgets, Forecasts.

F5 Edit Budget.

The following screen appears showing the NL codes selected and the periods for the financial year selected.

Any NL Codes where you have set the Auto Budget Generation will appear with values already.

Any Comparison Values selected will be shown in the bottom grid

You then have the following options.

F5 Copy Amount

Highlight the NL code, Enter the Budget Amount and this will be copied into each period.

F6 Spread Amount

Highlight the NL code, Enter the Amount to be spread across all periods.

Alternatively, you can type into the grid against each NL code/period if you want to enter the amounts manually.

Adding a New Forecast

You can only add a Forecast for the current financial year.

Finance Desk – NL

F9 Nominal Structure

F6 Budgets Forecasts

F7 New Forecast

The year will default to your current financial year

Enter a Version Number

The Budget Version will default to the Budget version you have created for this financial year.  If you have multiple versions you can select the one required.

The data used to create the Forecast will be the Actual data for any closed periods and the Budget Data for any other periods in the year.

So below May Period end has been run so it used the Actual Data

All the other periods will use the Budget data selected ads there is no actual data yet.

Once the Forecast is created you can edit it by selecting the Forecast.

You then have the same options for editing the Forecast as you do for a Budget.

Once you are happy with your Forecast and Budget for the year you can Implement these.

F8 Implement Budget

F9 Implement Forecast